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Outstaffing of Personnel in IT: Who Is It Suitable For?
08 OCT 2023

Because of the widespread digitization of the world society, companies in 2023 actively seek outstaffing of personnel in IT to address the company’s tasks. The challenge is that not every organization can afford to maintain a large staff of employees, and the rapid growth of competition in the IT labor market requires employers to offer competitive salaries and relevant projects.

To minimize costs, businesses turn to the outstaffing model, the main task of which is to attract external performers for implementing short-term or long-term projects.

We propose a detailed examination of the current trends in IT outstaffing in 2023, as well as which companies should consider transitioning to IT outstaffing and which should not, and why.

Furthermore, our Brivian team has compiled a detailed checklist where you can find effective advice on how to establish work with outstaffers without risks and time loss.


  1. Trends in IT Outstaffing.
  2. Who Is Suitable for Outstaffing of Personnel in IT?
  3. How to Achieve Fast and High-Quality Results with Outstaffers: 5 Tips
  4. Compilation of Best Practices Based on Our Team’s Experience.
  5. Summary.

Trends in IT Outstaffing

As the field of IT outstaffing continues to evolve, several trends have emerged globally. Here are a few key trends to consider:

1. Remote Work 

The COVID-19 pandemic has sped up the adoption of remote work worldwide. Many IT outstaffing companies have transitioned to fully remote operations, allowing them to tap into a global talent pool and provide cost-effective solutions.

2. Agile Methodologies

Agile and Scrum methodologies have gained significant popularity in IT outstaffing. They promote flexibility, collaboration, and rapid delivery of software projects, ensuring better adaptability to changing requirements.

3. Focus on Cybersecurity 

With the rise in cyber threats, ensuring robust cybersecurity measures has become crucial. IT outstaffing companies are focusing on implementing strict security protocols and investing in cybersecurity training for their employees to protect sensitive data.

4. Artificial Intelligence and Automation 

AI and automation technologies are being leveraged to optimize processes, streamline development workflows, and enhance operational efficiency in IT outstaffing. This includes automated testing, DevOps practices, and using AI algorithms for data analysis.

5. Continuous Learning and Skill Development 

The IT industry is constantly evolving, and IT outstaffing companies are actively promoting a culture of continuous learning. Encouraging employees to upskill and stay updated with the latest technologies helps deliver higher quality solutions.

6. Collaboration and Communication Tools 

To facilitate effective collaboration among globally distributed teams, IT outstaffing companies are utilizing various communication and collaboration tools such as project management software, video conferencing platforms, and instant messaging applications.


Remember, these trends may vary depending on the region and the specific needs of your project. It’s always recommended to stay informed about the latest developments and adapt accordingly for successful project outcomes.

Who Is Suitable for Outstaffing of Personnel in IT?

Despite all the advantages of outstaffing, not all companies are striving to transition to this hiring method in 2023. It’s not so much about the risks of outstaffing as it is about the company’s direction, needs, and business strategy. Here are some examples of companies for which outstaffing can be beneficial:

1. IT companies

Expanding the team of developers and testers capable of providing support for existing projects.

2. Startups

For startups, outstaffing allows access to highly skilled specialists, bypassing the hiring and training process, enabling them to focus on core aspects of their business.

3. Large corporations

Large companies can use outstaffing for temporary projects where there is no need to create permanent positions.

4. Medical institutions

Here, outstaffing can help reduce costs and ensure the continuity of patient care.


If you need specialists to strengthen your development team for project implementation, please contact us.

Therefore, it is BENEFICIAL to use employee outstaffing in IT if a company:

  • is scaling its operations;
  • is looking for ways to reduce personnel costs;
  • is outsourcing side projects;
  • is seeking a rare specialist for a short-term or single project;
  • is not ready to hire a team of developers but has a qualified product manager or someone with good technical expertise who can oversee the work of external specialists.

How to Achieve Fast and High-Quality Results with Outstaffers: 5 Tips

To achieve quick and efficient results with outstaffing, we have prepared several tips for establishing effective collaboration:

1. Ensure clear and effective communication with outstaffers. 

Utilize video conferences, chat platforms, or project management systems. Make sure all parties involved clearly understand the project goals and requirements.

2. Define roles and responsibilities. 

Set boundaries for the work of outstaffers and decide which tasks they will handle and which are better suited for in-house employees.

3. Set clear deadlines. 

Clearly communicate timelines and establish agreements for regular updates on the progress of work to avoid outstaffers going beyond the deadline.

4. Documentation. 

Thoroughly prepared documentation beforehand will allow outstaffers to grasp the tasks at hand fast.

5. Collaboration and trust. 

Foster an atmosphere of collaboration and mutual trust with outstaffers. Pay attention to their opinions and ideas. Don’t forget about motivational aspects.


By following these tips, you can maximize the efficiency and quality of your collaboration with outstaffers.

Compilation of Best Practices Based on Our Team’s Experience

1. Clearly define project requirements. 

It is optimal to prepare documents outlining the technical specifications, desired results, and a list of skills required for developers.

2. Determine the staffing model. 

The model should include resources where developers solely focus on your project.



Consider factors such as project complexity, budget, and timelines when choosing a suitable staffing model.

3. Provide access to necessary resources. 

This is essential for avoiding delays in work. Access can be granted to development environments, software licenses, and documentation.

4. Foster internal team communication. 

Encourage collaboration and teamwork between the internal team and external developers. In an atmosphere of understanding and respect, valuable ideas on how to improve your project can be generated. The overall output of the collaboration will be significantly greater.


Before assigning tasks, ensure that the outstaffer is in a productive state and able to deliver tasks within the specified timeframe.

By following these tips, you can optimize the outstaffing process and ensure successful project implementation.


There will be NO effective results if your in-house employees are unfamiliar with how to approach the task and work with it, and if they lack understanding of your IT processes.

There WILL BE effective results if organizational working aspects are clearly discussed, access to company documentation is provided, employee boundaries are respected, and mutual respect and trust are present.

Yes, outstaffing is gaining popularity today. It can have numerous advantages, including cost reduction and increased efficiency. It allows companies to focus on their core competencies while delegating specific tasks to experts specialized in relevant fields.

We hope that these tips will help you establish a productive relationship with outstaffers in a short period of time.



If you have questions about outstaffing of personnel in IT, feel free to contact us.

Thank you for your attention! 🙂

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